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Sharing & collaboration

Hiring is a team effort. X0PA AI lets you share vacancies with colleagues, assign a hiring team, and collaborate with reviewers — including people outside your immediate team.

Sharing a vacancy​

  1. Open the vacancy you want to share.
  2. Select Share (or the collaboration option on the vacancy).
  3. Choose the colleagues to share with and set their access level (view, review, or manage).
  4. Confirm. Shared vacancies appear under Vacancies → Shared with me for those users.

🖼️ Screenshot: The share dialog for a vacancy, showing the list of colleagues and their access levels.

The hiring team​

Each vacancy has a hiring team — the recruiters and hiring managers responsible for it. Team members can view candidates, add feedback, and (depending on permission) move candidates through stages. Set the hiring team when you create the vacancy or edit it later.

Collaborating on candidates​

  • Notes & comments — leave notes on a candidate or application so the team stays aligned.
  • Interview feedback — interviewers submit structured feedback that everyone can see. See Questions & feedback.
  • External reviewers — you can invite external stakeholders (for example a hiring manager or client contact) to review shortlisted candidates through a secure link, without giving them full access to the platform.

:::note Permissions What a collaborator can do depends on the role and permissions your administrator has configured. See Roles & permissions. :::