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Offer approvals & invites

Most organisations require internal sign-off before an offer goes out, and want candidates to accept online. X0PA AI supports both.

Internal approvals​

If your workflow includes approvals, a new offer is routed to the required approvers before it can be sent:

  1. Create the offer.
  2. Submit it for approval.
  3. Approvers are notified and review the offer details.
  4. Once approved, the offer becomes available to send to the candidate. If rejected, update the offer and resubmit.

🖼️ Screenshot: An offer showing its approval status and the list of approvers with their decisions.

Sending an offer invite​

Send the approved offer to the candidate as an invite they can respond to online:

  1. Select Send Offer on the approved offer.
  2. The candidate receives a secure link (and/or the offer letter).
  3. They review the offer and accept or reject it online.
  4. Their response is recorded on the application, and you're notified.

Tracking responses​

  • Accepted — the candidate becomes a pending joinee.
  • Rejected / declined — record the reason; the candidate stays in your Talent Pool for future roles.
  • No response — follow up before the offer expiry, if set.
caution

The offer invite is an outward-facing communication to the candidate. Confirm the recipient and details before sending. See the safety note in Creating offers.