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Scheduling interviews

Schedule an interview for any candidate in your pipeline — usually your shortlisted candidates.

Steps​

  1. Open the candidate from the vacancy pipeline (or from the Interview area).
  2. Select Schedule Interview.
  3. Choose the interview type — Phone, Online, or Onsite.
  4. Set the date and time (and timezone).
  5. Add the interviewers — the colleagues who will conduct or attend.
  6. Add a location (onsite) or a video link (online), if not generated automatically.
  7. Attach interview questions or a feedback form if you use them (see Questions & feedback).
  8. Send the invite. The candidate and interviewers are notified.

🖼️ Screenshot: The schedule interview dialog showing the type selector, date/time picker, interviewer field, and question attachment.

Letting candidates pick a slot​

For some interview types you can offer the candidate a set of available slots and let them choose the one that suits them. The candidate confirms via a link, and the interview is booked automatically. This reduces back-and-forth scheduling emails. See Interview calendar & attendance.

Calendar integration​

If your organisation connects calendars (via the Meetings / calendar integration), interviews can sync to interviewers' calendars automatically. See Meetings.

tip

Confirm interviewer availability before sending, or use candidate self-scheduling with slots you know your interviewers can cover.

Rescheduling & cancelling​

Open the interview to reschedule (pick a new time) or cancel it. Attendees are notified of the change.