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Welcome to X0PA AI

X0PA AI is an AI-powered Applicant Tracking System (ATS) that helps recruitment teams source, screen, interview, and hire candidates — faster and more objectively. This help center is your guide to using the platform day to day.

What you can do with X0PA AI​

  • Post and manage vacancies — create job openings, publish them to career pages, and track every applicant against them.
  • Build a talent pool — store, search, and re-engage candidates across all your roles.
  • Screen with AI — let X0PA's AI score and rank candidates against each vacancy so the best-fit applicants surface first.
  • Run a structured hiring pipeline — move candidates through configurable stages, from application to offer.
  • Schedule interviews — phone, online, and onsite interviews with feedback capture and calendar integration.
  • Send assessments — written tests and questionnaires to evaluate candidates.
  • Make and track offers — generate offers, capture approvals, and follow candidates through to joining.
  • Report on everything — dashboards and 100+ reports covering pipeline health, time-to-hire, offers, and recruiter performance.

Who this guide is for​

This knowledge base focuses on two audiences:

AudienceWhat you'll find
RecruitersThe complete day-to-day workflow: vacancies, sourcing, the hiring pipeline, interviews, offers, reports, and communication. Start with the Recruiter Guide.
AdministratorsConfiguring the platform for your organisation: company settings, users, roles & permissions, data lists, custom fields, and integrations. See the Administrator Guide.

:::note White-label platform X0PA AI is a white-label product. Your organisation may use its own logo, brand name, colours, and enabled features. Screenshots and menu names in this guide reflect the default X0PA AI configuration and may look slightly different in your tenant. See Feature availability to understand why some menus may be hidden for you. :::

How this guide is organised​

The knowledge base is grouped into task-based collections:

  1. Getting Started & Onboarding — the interface, key concepts, and a first-hire walkthrough.
  2. Adding & Importing Records — getting candidates and vacancies into the system.
  3. Search — global, candidate, Boolean, and saved searches.
  4. Applicant Tracking (ATS) — the Talent Pool and hiring pipeline.
  5. Job Posting & Management — vacancies and career pages.
  6. Interviews & Assessments, Offers & Placements, and Reports & Analytics.
  7. CRM; Email, Notes & Tasks; AI Capabilities; Automation & Integrations.
  8. Administration — platform configuration and security.
  9. Help & Reference — FAQ, troubleshooting, and a glossary.

Next steps​